Accounts Receivable

Position: Accounts Receivable
Location: Elk Grove Village, Il.
Subsidiary: Röhlig USA, LLC
Country: United States
Start: asap

Responsibilities

Financial and Accounting Functions

  • Ensure statements are sent to each client each month, electronically or by fax if necessary. Update system with email addresses for financial contacts to ensure statements and reminders can be delivered
  • Follow up outstanding debtors by telephone, email, fax, or letter with a view to receiving prompt settlements of our invoices
  • Resolve accounts or documentation problems and discrepancies related to debtors with customers and our other US branches ensuring immediate response to maximize cash flow, in a timely manner
  • Check credentials of new credit applications and take up trade references before passing to the Chief Financial Officer for final approval
  • Follow up Cash on Delivery payments and ensure branches are adhering to policy in this regard
  • Liaise with appointed Rohlig USA branches and overseas agents to chase branch debt
  • Process check deposits, bank deposits and cash allocations as well as running and distributing debtor reports (task shared within accounts receivable team)
  • Be familiar with the Rohlig USA and Rohlig Quality procedures and work instructions and conduct activities in accordance with established Quality Management policies

Client and Supplier Management

  • Maintains regular contact with other departments and clients to obtain and convey information and/or correct transactions, and ensure accurate data in our EDI computer system
  • Reacts in a timely manner if there are any discrepancies and keeps record of discrepancies via the Innovations and Incidents Management (IIM) to ensure compliance
  • Regularly reviews reports in order to refine and improve services to the customer

Authorization Levels

  • To use discretion in deducting overdue accounts from overseas debtors where possible, or by arrangement

 

Skills required

  • Demonstrates good interdepartmental relationships, a well as liaisons with suppliers and overseas agents, makes customers and their needs a primary function of ones action and decisions
  • Can work productively despite setbacks, obstacles and work pressures, remains optimistic, focused and controlled
  • Show initiative with handling complex problems and regularly reviews reported discrepancies and complaints within the branch in a timely manner, in order to refine and improve processes to the customer
  • Accounting documents are accurate, and records and files are appropriately maintained and managed
  • Set goals and objectives for specified departments in accordance with company guidelines in key performance areas and using agree key performance indicators (number of jobs, amount of revenue, revenue cost per job, expenses/revenue ratio)
  • Adhere to the minimum standard to which Rohlig USA is committed (Quality ISO 9001:2015, Environmental ISO 14001:2015), and implementation of Rohlig USA Procedures, financial and quality objectives
  • Achieve regional and global business objectives
  • High school graduate required ; c highly desirable
  • Knowledge of related computer applications including accounting software i.e Enterprise, Excel, Word, and SAP

  • Familiarity with Accounts Receivable procedures - minimum 3 years related accounts receivable experience, preferably in a fast-paced, freight-related environment

  • Knowledge of general office practices and procedures

  • Demonstrated collections and book keeping experience

  • Superb administration and customer services skills, Prior experience in Freight Forwarding collections a plus

  • Has an eye for detail and accurate with their work

  • Well organized and self managed

  • Displays a friendly and approachable manner, shows resilience, perseverance, and confidence

  • Ability to exercise good judgment & discretion in handling calls

  • Analyses tasks and assess situations quickly

  • Clear and concise communication skills

  • Shows initiative and drive 

 

What you can expect?

Play a vital role in this process. Flat hierarchies, a pleasant and friendly work environment, considerable opportunities for personal development and long-term career planning provide the basis for your success.

If you are interested in this position, please send your resume and motivation letter to:


Application

Mrs. Kim Keck
Human Resources Manager


Rohlig USA, LLC | 1601 Estes Avenue | Elk Grove Village IL 600007
United States


kim.keck@rohlig.com